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Document review and eDiscovery

Working alongside our legal teams, our digital review solutions leverage smart technology to get to the facts of the matter more efficiently, whether analysing large transactional document sets or coordinating complex disputes exercises.

We first work with our clients to understand the business challenge they face. We then select the appropriate technology solution and embed it into bespoke, effectual workflows, enabling our clients and lawyers to quickly reach informed legal decisions.

Efficient, cost effective review

Aligned incentives and open communication between our lawyers and technology specialists lead to the smartest application of technology to identify and review prioritised documents. We routinely leverage AI-based tools and efficient processes to manage large-scale document review exercises.

In addition to our own lower-cost, tightly-integrated in-house review teams, we also maintain a panel of Legal Process Outsourcing (LPO) firms on whom we have carried out comprehensive due diligence, including periodic site visits to their facilities and completion of detailed security audits.

Global access and real time reporting

To enable a seamless experience on multi-team and cross-border matters, our clients’ data is centralised on secure, globally accessible platforms. Real-time dashboards enable maintenance of concurrent review work-streams while tracking all reviewer metrics to ensure project deadlines are met. Their dynamic nature allows legal teams to quickly analyse categories of documents or clauses by simply clicking into the dashboard’s display, while high-impact, data-driven reports may be generated and shared externally with key stakeholders.

Selecting the right technology

We understand that there is no one-size-fits all solution so we maintain close relationships with a number of leading contract analytics and data point extraction technologies. On each project our specialist technologists design a bespoke solution to address the specific challenge, leveraging the optimal mix of technology and workflow elements.

Document review and eDiscovery in action

Covid-19 force majeure contract review platform brought to market in rapid time

Challenge: As the pandemic continues to impact companies worldwide and countries move in and out of lockdown, in-house legal teams stretched and displaced, conventional human-led large-scale commercial contract review proves challenging.

Solution

Solution

A&O has developed a tech-enabled review that answers the key questions our clients need answers to - does force majeure include epidemics or virus outbreaks? Within what period must an event be notified in order to obtain relief from contractual performance? How must that notice be delivered to be valid? The unique capability of the tool is that its customised coding picks up the provisions and replaces what would be a human review with an automated AI review to answer these questions. It then converts the text of those provisions into data visualisations on a shared online platform so the in-house legal team, A&O lawyers, local counsel and others can rapidly visualise exposure worldwide.

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Estimated savings of GBP125,000 with innovative approach to data culling and leveraging of industry-leading technology

Challenge: UK commercial litigation with broad data collection scope and tight disclosure deadline.

Solution

Solution

Although 2 million documents were collected, our team’s application of standard and bespoke culling measures brought that number down to just 130,000 documents. The use of technology further reduced the number of documents requiring human review as Technology Assisted Review (TAR) effectively amplified manual coding decisions across the remaining documents, thereby reaching the facts of the matter faster.

 

Helping a multinational telecommunications business with a large-scale deed portfolio review

Challenge: Review more than 450 real estate deeds over 750 properties within a limited timeframe, which looked unachievable using manual processes.

Solution

Solution

A&O developed a tech-enabled document review solution. Our data scientists built a novel deed portfolio analysis tool, triaging the documentation to work out which deeds were most important and then curating and standardising the data. The results were presented to the client using a bespoke, dynamic and actionable dashboard, saving hundreds of hours of work and allowing for timely critical decision-making.

Solution

A&O has developed a tech-enabled review that answers the key questions our clients need answers to - does force majeure include epidemics or virus outbreaks? Within what period must an event be notified in order to obtain relief from contractual performance? How must that notice be delivered to be valid? The unique capability of the tool is that its customised coding picks up the provisions and replaces what would be a human review with an automated AI review to answer these questions. It then converts the text of those provisions into data visualisations on a shared online platform so the in-house legal team, A&O lawyers, local counsel and others can rapidly visualise exposure worldwide.

Read more about this product

Solution

Although 2 million documents were collected, our team’s application of standard and bespoke culling measures brought that number down to just 130,000 documents. The use of technology further reduced the number of documents requiring human review as Technology Assisted Review (TAR) effectively amplified manual coding decisions across the remaining documents, thereby reaching the facts of the matter faster.

 

Solution

A&O developed a tech-enabled document review solution. Our data scientists built a novel deed portfolio analysis tool, triaging the documentation to work out which deeds were most important and then curating and standardising the data. The results were presented to the client using a bespoke, dynamic and actionable dashboard, saving hundreds of hours of work and allowing for timely critical decision-making.

eDiscovery in numbers